Administrative Assistant at Consumers Energy in JACKSON, MI

Join the diverse and dynamic team that powers Michigan's largest energy provider and one of the nation's largest gas and electric combination utilities. Consumers Energy services 6.8 million of Michigan's 10 million residents - caring for our friends and neighbors in all 68 Lower Peninsula counties. We embrace a cleaner and leaner utility vision focused on eliminating energy waste and adding renewable energy from sources such as wind and solar.

General Summary of Job Responsibilities

The Administrative Assist is responsible for performing a variety of administrative and operational support services required by business leaders. They will assist management with office operations, such as scheduling meetings, receptionist duties, and assisting with projects as assigned. The incumbent may handle sensitive and confidential information and resolve routine inquiries regarding operations and services.

Essential Duties and Responsibilities

Order and maintain supply inventory and office equipment. Contact vendors, service providers and related departments (e.g. facilities, etc.) to resolve inquires and issues.
Compose, prepare and verify accuracy of a variety of materials which may include correspondence, reports, agendas, lists, forms, presentations, memoranda and other documents, independently or from leader instructions, assist and prepare department and other agenda items and prepare and maintain a variety of lists as required.
Coordinate office workflow. Screen, prioritize, and route telephone inquiries and other communications following established procedures. Receive and route mail to appropriate destination. Maintain department calendar and schedule appointments and meetings for leadership. Serve as a liaison between department and other administrative units.
Schedule and coordinate meetings including agenda planning and preparation. Coordinate special events (e.g., venue, invitations, assist speakers, catering, audio/visual, conference calls, etc.). Document meeting minutes.
Support employee recruitment efforts by arranging candidate visits and scheduling interviews. Provide support for the onboarding and offboarding of employees as requested.
Assist with maintaining appropriate department financial records. Prepare and review expense reports and invoices to submit for approval.
Coordinate transportation and travel for management. Process travel related documents.
* Other duties as assigned or may be necessary

Knowledge/Skills/Abilities

Organizational and time-management skills.
Written and verbal communication skills.
Ability to resolve issues as required.
Ability to organize and prioritize multiple assignments
Ability to utilize various computer software programs.
Proficient computer technology and software skills, knowledge of Microsoft suit programs
Effectively work with individuals and groups.
Perform light office maintenance and upkeep as needed, such as changing light bulbs or restocking printer paper
Effectively and efficiently perform highly responsible administrative functions, duties and activities with attention to detail.

Education & Experience

Associate Degree in Business or related field with2 years of experience in administrative support role, or related activities
[OR]High School diploma with 4 years of experience in administrative support role, or related activities

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering our co-workers excellent benefits and compensation packages. We are deliberately creating an inclusive culture that makes our diverse team of co-workers feel valued, supported, and empowered every day. We're a company made up of thousands of people, all with different stories to share and work to do, but we stand united in our company purpose: world class performance delivering hometown service.

What we offer:

Competitive compensation packages
Medical, Dental and Vision
401k with company match
Paid parental leave
Up to 13 paid Holidays
Paid time off
Educational Assistance Program

Diversity, Equity & Inclusion:

We, at CMS Energy, value Diversity, Equity, & Inclusion. It is part of our DNA. We treat our employees with respect, we treat each other fairly and we value the opinions of others. We are passionate about building and nurturing an environment where everyone feels included. We don't discriminate. We seek to learn about each other and better understand our unique differences. Our uniqueness makes us authentic. We create safe spaces where everyone can be who they truly are. We invite difficult conversations and uncomfortable topics. We value diverse perspectives; this is what makes us great together. We harbor an inclusive environment where employees feel empowered to share their backgrounds, experiences, and ideas. Our Employee Resource Groups, Women's Advisory Panel (WAP), Women's in Energy (WE), Minority Advisory Panel (MAP), Pride Alliance of Consumers Energy (PACE), GENERGY, capable, Interfaith and Veterans Advisory Panel (VAP) are key enablers to living the values of our company culture: Caring, Empowered, Deliberate, Agility, and Ownership.

All qualified applicants will not be discriminated against and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, age, sexual orientation, gender identity or national origin.