This position’s focus is to provide facility event coordination and office support. Planning and preparing spaces for onsite meetings and events throughout the Waltham facility. Assisting with new hires, moves, and changes in the Space Database. Providing daily customer service coordinating with other departments. Physical demands associated with this position may include walking, lifting & carrying weighted materials (up to 50 lbs.).

Responsibilities

KEY DUTIES:

• Facilities Event Planning
  • Conference Room and Event Preparation Duties 
• Understanding the planning of events due to size and capacity restrictions. Assist and make recommendations for furniture configurations.
  • Physical room set ups and break downs.
  • Communication with end users on setup needs.
  • Scheduling of Training Rooms.
  • Follow all site security measures for office visitors and outside vendors.
  • Accurately maintain inventory of meeting room furniture, easels, frames, and supplies 
• Space
  • Assist with New Hire Coordination / MAC (Moves/Adds/Changes)
  • Make Nametags for new hires and moves.
  • Prepare seating assignments for new hires, moves, terminations.
  • New Hire Orientation
• Assist with Furniture inventory and configurations.
• OfficeSpace administration 

• Cleaning and Janitorial
  • Assure Cleaning Daily Checklist are completed appropriately.
  • Relying of instructions to nighttime cleaning crew for specialized tasks
  • Coordination with other Facilities personnel (Managers) on set up of cleaning tasks.

• Support
• Backup to the Shipping and Receiving and Laboratory services functions
• Assist the site operations department as needed.

• Administrative
  • Coordinate APP requisition PO process.
  • Coordinate Agiloft contract process.
  • Assist with department SharePoint and Smartsheet
  • Create signage, plotter printing, and postings. 

Qualifications

PREFERRED QUALIFICATIONS:

SKILLS/ABILITIES:

• Good understanding of Event and Move Procedures. 
• Ability to prioritize and multitask.
• Great Customer Service skills.
• Ability to work effectively and collaboratively across departments.
• Good organizational skills and good written and verbal communications skills

BASIC QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

• Associate’s Degree+ or related corresponding experience. 
• Proficient in Microsoft Office or equivalent suite. 
• Minimum of 2 years in a related industry with direct office service experience.

About Us

Why join Team Alkermes?

Alkermes applies its deep neuroscience expertise to develop medicines designed to help people living with complex and difficult-to-treat psychiatric and neurological disorders. A fully-integrated, global biopharmaceutical company, headquartered in Ireland with U.S. locations in Massachusetts and Ohio, we are committed to pursuing great science, driven by deep compassion to make a real impact in the lives of patients. Alkermes has a portfolio of proprietary commercial products for the treatment of alcohol dependence, opioid dependence, schizophrenia and bipolar I disorder, and a pipeline of clinical and preclinical candidates in development for various neurological disorders, including narcolepsy.

Beyond our important mission of developing medicines to address unmet patient needs, we actively seek to foster a culture of diversity, inclusion and belonging throughout our business. We strive to ensure that all voices are respected and valued, recognizing that our diversity of thought, background and perspective makes us stronger. We are proud to have been recognized as an employer of choice by many national organizations, including being certified as a Great Place to Work in the U.S. in 2024, honored as a Healthiest Employer in both Ohio and Massachusetts in 2023, a Best Place for Working Parents in 2023, and to have received the Bell Seal at the Platinum level for Workplace Mental Health by Mental Health America for three consecutive years (2021-2023). 

Alkermes, Inc. is an equal employment opportunity employer and does not discriminate against any qualified applicant or employee because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other characteristic protected by local, state or federal law.  Alkermes also complies with all work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA.  Alkermes is an E-Verify employer.