At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Facilities Coordinator will oversee, monitor, and coordinate facility cleaning, station cleaning, and station maintenance. This is a mobile position that entails traveling to, inspecting, and reporting on conditions at multiple locations.

• Ensure the stations are clean and safe in order to provide overall good customer experience.
• Serve as a liaison between Subway Operations, internal Authority departments and external contractors in order to coordinate cleaning and maintenance activities.
• Coordinate the implementation of programs and/or procedures.
• Respond to each inquiry, whether from a customer, vendor or coworker in a courteous and professional manner.
• Drive a company or personal vehicle to visit work sites as needed.
• Analyze, prepare, and maintain statistical reports relating to cleaning initiatives.
• Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Antidiscrimination and Antiharassment and Antiretaliation policies.
• Perform all other duties and projects that may be assigned.

Additional responsibilities may include focus on one or more departments or locations.   See applicable addendum for department or location specific functions.  

Physical Demands and Working Conditions

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Available to work all shifts and locations as assigned or directed.
• Available to work as per assignment by the MBTA twenty-four (24) hours per day, seven (7) days per week as directed by supervisory staff for severe weather conditions, emergencies or any other circumstances that may potentially impact service or the safety of service. Upon completion of training, position may be scheduled for PM shift working one weekend day at the discretion of the needs of the business.   
• Have the ability to work any and all shifts and/or locations assigned or directed. 

Supervision  

• None

• High School Diploma or equivalent (G.E.D.) from an accredited institution with the ability to comprehend, communicate and respond to instruction, orders, signs, notices, inquires, etc. in English.

• Three (3) or more years of experience of supervising cleaning/maintenance vendors.
• Ability with Word, Excel, Database, PeopleSoft, Microsoft Project Management, or Main Frame applications.
• Ability to communicate effectively with employees at all levels of the organization, outside vendors, contractors, and customers.
• Have effective organizational, analytical, quantitative, multitasking and time management skills.
• Ability to handle sensitive and confidential matters in an appropriate manner.
• Ability to provide internal and external customer service with a courteous and professional manner.
• Have good written and verbal communication skills.
• Have excellent presentation and conflict resolution skills.
• Ability to interact effectively with suppliers, vendors, contractors, and operating departments.
• Ability to work effectively with a diverse workforce.
• Possession of a valid driver's license without infractions in accordance with MBTA policy

None.

Preferred Experience and Skills

• A Bachelor's degree from an accredited institution in Facilities Management or a related field.
• Certificate in Project Management or a related field.
• Experience in Computerized Maintenance Management Systems
• Five (5) or more years of experience overseeing and coordinating commercial or janitorial facility management is highly preferred.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
3. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
4. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
5. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
6. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
7. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
8. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
9. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
10. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.